MUNICIPAL OFFICE COMPLEX 8401 W. MONROE STREET PEORIA, AZ 85345 CITY COUNCIL: Mayor Bob Barrett Palo Verde District Ron Aames, Vice Mayor Acacia District Vicki Hunt Ironwood District Dave Pearson Mesquite District Cathy Carlat Pine District Carlo Leone Willow District Joan Evans City Manager Carl Swenson CITY COUNCIL SPECIAL MEETING AND STUDY SESSION NOTICE & AGENDA Tuesday, June 1, 2010 4:00 PM PINE ROOM CONVENE: PLEDGE: ROLL CALL: FINAL CALL TO SUBMIT SPEAKER REQUEST FORMS: CONSENT AGENDA CONSENT AGENDA: All items listed with “C” are considered to be routine or have been previously reviewed by the City Council, and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests; in which event the item will be removed from the General Order of Business, and considered in its normal sequence on the Agenda. CONSENT – New Business: 1C Disposition of Absence Discussion and possible action to excuse the absence of Mayor Bob Barrett from the Special City Council Meeting and Study Session held at 4:00 p.m. and from the Regular City Council Meeting held at 7:00 p.m. on May 4, 2010. 2C Code Amendment, Chapter 12, 2009 Model City Tax Code Discussion and possible action to adopt ORD. 2010-11 amending Chapter 12 of the Peoria City Code (1992 Edition) by adopting the 2009 changes to the City of Peoria Model City Tax Code. 3C Annexation Development Agreement, Southeast Corner of 139th Avenue and Dixileta Drive Discussion and possible action to approve an annexation agreement for approximately 640 acres located at the southeast corner of 139th Avenue and Dixileta Drive alignment(s). (LCON05410) 4C Grant Application, U.S. Department of Interior, Bureau of Reclamation, WaterSMART: Water and Energy Efficiency Grants Discussion and possible action to adopt RES. 2010-29 authorizing an application to the U.S. Department of Interior, Bureau of Reclamation for a WaterSMART: Water and Energy Efficiency Grant for 2010. (LCON05510) 5C Memorandum of Understanding, Arizona Department of Public Safety, Connectivity to the Arizona Counter Terrorism Information Center Terrorism Liaison Officer Systems and Program Enhancements Discussion and possible action to approve a Memorandum of Understanding with the Arizona Department of Public Safety to establish connectivity to the Arizona Department of Public Safety Arizona Counter Terrorism Information Center (ACTIC) Terrorism Liaison Officer (TLO) systems and enhance the ACTIC TLO Program intelligence collection and domestic preparedness for Chemical, Biological, Radiological, Nuclear, Explosive response services concerning the activities of terrorism. (LCON05610) 6C Intergovernmental Agreement, Maricopa County Department of Transportation, Repairs of the Peoria Avenue Bridge over New River Discussion and possible action to adopt RES. 2010-30 approving an Intergovernmental Agreement with the Maricopa County Department of Transportation for the repair of the Peoria Avenue Bridge over New River (Structure Number 9427). (LCON05710) 7C Intergovernmental Agreement Amendment, State of Arizona, Construction of the Beardsley Road Extension Discussion and possible action to adopt RES. 2010-31 approving Revised Amendment No. 1 to the Intergovernmental Agreement with the State of Arizona for construction of the Beardsley Road Extension. (LCON05709B) 8C Intergovernmental Agreement Amendment, State of Arizona, Pavement Preservation, 83rd Avenue and 99th Avenue and Union Hills Drive to Deer Valley Road Discussion and possible action to adopt RES. 2010-32 approving Intergovernmental Agreement Amendment No. 1 with the State of Arizona for the pavement preservation of certain roadways located in the vicinity between 83rd Avenue and 99th Avenue and Union Hills Drive to Deer Valley Road. (LCON05810) 9C Contract, Hays Companies, Benefits Consultant Services Discussion and possible action to award a one (1) year term contract with four (4) one-year extensions to Hays Companies with an annual fee of $52,000 for benefits consultant services, effective July 1, 2010. (LCON05910) 10C Contract, Pacific Municipal Consultants, Osuna Park, 83rd Avenue and Washington Street Discussion and possible action to award a professional services contract in the not-to-exceed amount of $100,515 to Pacific Municipal Consultants for design and construction administration services for Osuna Park, located at 83rd Avenue and Washington Street. (LCON06010) 11C Contract, D’Onofrio Monh Environmental, L.L.C., 91st Avenue; Thunderbird Road to Greenway Road Noise Study Discussion and possible action to (a) award a contract in the amount of $16,939 to D’Onofrio Monh Environmental, L.L.C. for the 91st Avenue; Thunderbird Road to Greenway Road Noise Study (LCON06110); (b) authorize the use of reserves; and (c) approve a budget transfer in the amount of $16,939 from the General Fund Contingency Account to the Engineering Services Division, Other Professional Services Account. 12C Authorize Expenditure, Server Replacements, PeopleSoft Human Capital Management System Upgrade Discussion and possible action to (a) authorize the early procurement of two computer servers in the not-to-exceed amount of $22,000 for the upgrade of the PeopleSoft Human Capital Management System and (b) authorize a budget transfer in the amount of $22,000 from the General Fund Contingency Account to the IT Reserve for System Computer Equipment Capital Outlay Computer Hardware Account. 13C Fiscal Year 2010 Budget Amendments Discussion and possible action to approve the Fiscal Year 2010 Third Quarter Budget Amendments. 14C Tentative Fiscal Year 2011 Budget Discussion and possible action to adopt RES. 2010-28 approving the Tentative Fiscal Year 2011 Budget in the amount of $455,000,000. 15C Capital Improvement Program, Fiscal Year 2011-2020 Discussion and possible action to approve RES. 2010-33 adopting the Fiscal Year 2011 Capital Improvement Program. 16C Reimbursement of Capital Project Costs Discussion and possible action to adopt RES. 2010-34 authorizing the reimbursement of $34,943,014 in capital project costs with the proceeds of bond issues. 17C Sale of General Obligation Bonds, Series 2010 Discussion and possible action to (a) adopt RES. 2010-35 ordering the Sale of City of Peoria, General Obligation Bonds (Projects of 2000, 2005 and 2008), Series 2010, in the total aggregate principal amount of not-to- exceed $31,000,000; (b) fixing the date and hour of sale of such bonds; (c) delegating to the Chief Financial Officer of the City authority to finalize matters in the Notice of Sale of such bonds; and (d) authorizing the preparation, use and distribution of an Official Statement relating to such bonds. 18C Deeds and Easements, Various Location Discussion and possible action to adopt RES. 2010-36 accepting deeds and easements for various real property interests acquired by the City and previously recorded by the Maricopa County Recorder’s Office. 19C Final Plat, Agave Courts, South of Jomax Road and East of 75th Avenue Discussion and possible action to approve a Final Plat for Agave Courts, located south of Jomax Road and east of 75th Avenue, subject to stipulations. 20C Final Plat, Community of Grace Lutheran Church, Pinnacle Peak Road, East of 107th Avenue Discussion and possible action to approve the Final Plat for Community of Grace Lutheran Church, located on Pinnacle Peak Road, east of 107th Avenue, subject to stipulations. 21C Final Plat, Garrett’s Place, 93rd Avenue South of Jomax Road Discussion and possible action to approve the Final Plat of Garrett’s Place, located at 93rd Avenue south of Jomax Road, subject to stipulations. 22C Final Plat, Peoria Grand Mini Storage Market Street, Market Street South of Peoria Avenue Discussion and possible action to approve the Final Plat for Peoria Grand Mini Storage Market Street, located on Market Street south of Peoria Avenue, subject to stipulations. 23C Replat, Amended Plat of Arrowhead Auto Plaza, Southwest Corner of Bell Road and 88th Drive Discussion and possible action to approve the Replat for Arrowhead Auto Plaza, located on the southwest corner of Bell Road and 88th Drive, subject to stipulations. 24C Authorization to Hold an Executive Session Pursuant to A.R.S. § 38-431.03: Discussion and possible action to authorize the holding of an Executive Session for the purposes of: a) Discussion with Legal Counsel for legal advice pertaining to the Quintero Golf and Country Club (Pursuant to A.R.S. § 38-431.03.A.3) and b) Discussion with Legal Counsel for legal advice pertaining to Desert Harbor (Pursuant to A.R.S. § 38-431.03.A.3) CALL TO THE PUBLIC: (NON-AGENDA ITEMS) Your comments pertaining to City Council business are welcome. However, if you wish to address the City Council, please complete a Speaker Request Form and return it to the clerk before the call to order for this meeting. The City Council is not authorized by state law to discuss or take action on any issue raised by public comment until a later meeting. STUDY SESSION AGENDA Subjects for Discussion Only: 1. Apprenticeship Program. 2. Mining. 3. Redistricting. ADJOURNMENT NOTE: Documentation (if any) for items listed on the Agenda is available for public inspection, a minimum of 24 hours prior to the Council Meeting, at any time during regular business hours in the Office of the City Clerk, 8401 W. Monroe Street, Room 150, Peoria, AZ 85345. Accommodations for Individuals with Disabilities. Alternative format materials, sign language interpretation, assistive listening devices or interpretation in languages other than English are available upon 72 hours advance notice through the Office of the City Clerk, 8401 West Monroe Street, Room 150, Peoria, Arizona 85345 (623)773-7340, TDD (623)773-7221, or FAX (623) 773-7304. To the extent possible, additional reasonable accommodations will be made available within the time constraints of the request.