MUNICIPAL OFFICE COMPLEX 8401 W. MONROE STREET PEORIA, AZ 85345 CITY COUNCIL: Mayor Bob Barrett Palo Verde District Ron Aames, Vice Mayor Acacia District Vicki Hunt Ironwood District Dave Pearson Mesquite District Cathy Carlat Pine District Carlo Leone Willow District Joan Evans City Manager Carl Swenson CITY COUNCIL REGULAR MEETING NOTICE & AGENDA Tuesday, May 4, 2010 7:00 PM CITY COUNCIL CHAMBER CONVENE: PLEDGE: ROLL CALL: FINAL CALL TO SUBMIT SPEAKER REQUEST FORMS: PRESENTATION: 1. Commendation presented to Kelly Corsette. CONSENT AGENDA CONSENT AGENDA: All items listed with “C” are considered to be routine or have been previously reviewed by the City Council, and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests; in which event the item will be removed from the General Order of Business, and considered in its normal sequence on the Agenda. CONSENT – New Business: 1C Disposition of Absence Discussion and possible action to excuse the absence of Vice Mayor Ron Aames from the Special City Council Meeting and Study Session held at 4:00 p.m. and from the Regular City Council Meeting held at 7:00 p.m. on April 20, 2010. 2C Memorandum of Understanding, American Federation of State, County and Municipal Employees, Local 3282, July 1, 2010 to June 30, 2013 Discussion and possible action to approve a Memorandum of Understanding with the American Federation of State, County and Municipal Employees, Local 3282 for a three-year contract from July 1, 2010 to June 30, 2013. (LCON04610) 3C Memorandum of Understanding, Peoria Police Officers Association, July 1, 2010 to June 30, 2013 Discussion and possible action to approve a Memorandum of Understanding with the Peoria Police Officers Association for a three-year contract from July 1, 2010 to June 30, 2013. (LCON04710) 4C Memorandum of Understanding, United Phoenix Firefighters Association, Local 493, July 1, 2010 to June 30, 2011 Discussion and possible action to approve a Memorandum of Understanding with the United Phoenix Firefighters Association, Local 493 for a one-year contract from July 1, 2010 to June 30, 2011. (LCON04810) 5C Intergovernmental Agreement Amendment, State of Arizona, Beardsley Road Extension Discussion and possible action to adopt RES. 2010-26 approving an intergovernmental agreement amendment with the State of Arizona for the construction of the Beardsley Road Extension. (LCON05709A) 6C Contracts, J. Banicki Construction, Inc., Liberty High School Secondary Access and Pedestrian Refuge Median Island Discussion and possible action to award two individual Job Order Contracts to J. Banicki Construction, Inc. (a) in the amount of $305,984 for construction of the Liberty High School Secondary Access and (b) in the amount of $133,191 for the Liberty High School Pedestrian Refuge Median Island. (ACON55108P12) (ACON55108P11) 7C Contract, Christ’s Church of the Valley, Reimbursement of a Traffic Signal Installation, Happy Valley Road and the Terramar Elementary School Driveway Discussion and possible action to adopt RES. 2010-27 approving a Roadway Improvement Agreement in the amount not-to-exceed $129,464 with Christ’s Church of the Valley for reimbursement of the traffic signal installation at Happy Valley Road and the Terramar Elementary School driveway. (LCON04910) 8C Contract, EPS Group, Inc., 83rd Avenue Street and Drainage Improvements Project Discussion and possible action to (a) award a final design contract in an amount not-to-exceed $840,000 to EPS Group, Inc. for design services associated with the 83rd Avenue Street and Drainage Improvements Project (LCON05010) and (b) authorize a budget transfer in the amount of $204,000 from the General Fund Contingency Account to the Federal Funded CIP Projects Fund Street System Account. 9C Contract, Arizona Public Service, Design and Construction Services, 83rd Avenue; Williams Road to Calle Lejos Widening Project Discussion and possible action to authorize the City Manager to execute a design and construction services contract in the amount of $101,947 to Arizona Public Service for the relocation of overhead power poles and underground facilities related to the 83rd Avenue; Williams Road to Calle Lejos Widening Project. (LCON05110) 10C Contract, CS Construction, Inc., Fiber Cable Installation, Bell Road between 83rd Avenue and Loop 101 and 83rd Avenue between Olive Avenue and the City Hall Complex Discussion and possible action to award an individual Job Order Contract in the amount of $130,684 to CS Construction, Inc., for the installation of fiber cables to eliminate traffic communication delays at Bell Road between 83rd Avenue and Loop 101 and 83rd Avenue between Olive Avenue and the City Hall Complex. (ACON68608P6) 11C Contract, Felix Construction Company, Pavement Repairs, Greenway Water Treatment Plant Discussion and possible action to award a Job Order Contract in an amount not-to-exceed $72,940 to Felix Construction Company for pavement repairs at the Greenway Water Treatment Plant. (ACON23908P17) 12C Contract Amendment, Felix Construction Company, Sports Complex Well Modification Discussion and possible action to approve Contract Amendment No. 1 for a Guaranteed Maximum Price of $806,808 to Felix Construction Company for construction services associated with the Sports Complex Well Modification. (ACON23908P14) 13C Contract Amendment, Quest Civil Constructors, Beardsley Water Reclamation Facility Recharge Basin Discussion and possible action to approve Contract Amendment No. 1 to Quest Civil Constructors for a Guaranteed Maximum Price of $1,100,176 for construction services associated with the Beardsley Water Reclamation Facility Recharge Basin. (ACON25008P9) 14C Contract Amendment, ITS Engineers and Constructors, Inc., Street Lights, 91st Avenue; Peoria Avenue to Grand Avenue Discussion and possible action to approve Contract Amendment No. 1 in an amount not-to-exceed $69,547 to ITS Engineers and Constructors, Inc. for the installation of street lights along the west side of 91st Avenue from Peoria Avenue to Grand Avenue. (ACON68808P6) 15C Quarterly Investment Report, Period Ended March 31, 2010 Discussion and possible action to approve the Quarterly Investment Report for the period ended March 31, 2010. REGULAR AGENDA NEW BUSINESS 16R PUBLIC HEARING - Annexation, 139th Avenue (Litchfield Road) and Dixileta Drive Alignments PUBLIC HEARING: RE: Proposed annexation of approximately 640 acres, located at the southeast corner of the 139th Avenue (Litchfield Road) and Dixileta Drive alignments. (ANX 08-02) Staff Report: Open Public Hearing: Public Comment: Close Public Hearing: COUNCIL ACTION: Discussion and possible action to adopt ORD. 2010-10 approving the annexation of approximately 640 acres, located at the southeast corner of the 139th Avenue (Litchfield Road) and Dixileta Drive alignments. (ANX 08-02) 17R Contract, Latka Studios, Sunrise Mountain Library Public Art Project Discussion and possible action to (a) approve the recommendation from the Peoria Arts Commission to select Latka Studios to produce an exterior sculpture to be located in the front of Sunrise Mountain Library and (b) authorize the City Manager to execute an artist agreement in an amount not-to-exceed $100,000. (LCON05210) CALL TO THE PUBLIC: (NON-AGENDA ITEMS) Your comments pertaining to City Council business are welcome. However, if you wish to address the City Council, please complete a Speaker Request Form and return it to the clerk before the call to order for this meeting. The City Council is not authorized by state law to discuss or take action on any issue raised by public comment until a later meeting. Reports from the City Manager: 1. Council Calendar 2. Reports with Presentation 3. Informational(The following items are included for informational purposes only. There will be no separate discussion of these items unless a Councilmember so requests.) Reports from City Council: Reports from the Mayor: ADJOURNMENT NOTE: Documentation (if any) for items listed on the Agenda is available for public inspection, a minimum of 24 hours prior to the Council Meeting, at any time during regular business hours in the Office of the City Clerk, 8401 W. Monroe Street, Room 150, Peoria, AZ 85345. Accommodations for Individuals with Disabilities. Alternative format materials, sign language interpretation, assistive listening devices or interpretation in languages other than English are available upon 72 hours advance notice through the Office of the City Clerk, 8401 West Monroe Street, Room 150, Peoria, Arizona 85345 (623)773-7340, TDD (623)773-7221, or FAX (623) 773-7304. To the extent possible, additional reasonable accommodations will be made available within the time constraints of the request.