MUNICIPAL OFFICE COMPLEX 8401 W. MONROE STREET PEORIA, AZ 85345 CITY COUNCIL: Mayor Bob Barrett Palo Verde District Ron Aames, Vice Mayor Acacia District Vicki Hunt Ironwood District Dave Pearson Mesquite District Cathy Carlat Pine District Carlo Leone Willow District Joan Evans City Manager Carl Swenson CITY COUNCIL SPECIAL MEETING AND STUDY SESSION NOTICE & AGENDA Tuesday, April 6, 2010 4:00 PM PINE ROOM CONVENE: PLEDGE: ROLL CALL: FINAL CALL TO SUBMIT SPEAKER REQUEST FORMS: CONSENT AGENDA CONSENT AGENDA: All items listed with “C” are considered to be routine or have been previously reviewed by the City Council, and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests; in which event the item will be removed from the General Order of Business, and considered in its normal sequence on the Agenda. CONSENT – New Business: 1C Minutes Discussion and possible action to approve the following minutes: February 2, 2010 Special Meeting and Study Session February 16, 2010 Special Meeting and Study Session February 16, 2010 Regular Meeting 2C Franchise Agreement, Arizona-American Water Company Discussion and possible action to (a) approve the proposed franchise agreement with the Arizona-American Water Company, subject to approval by the qualified electors of the City and (b) direct that the proposed franchise agreement be submitted to the qualified electors of the City at the next election and direct the City Clerk and City Attorney to undertake such actions to permit the franchise agreement to be on the next City ballot. 3C Call and Notice of Election Discussion and possible action to (a) direct the City Clerk to publish a Call and Notice of Election that the City of Peoria, Arizona will hold a Citywide Primary Election on August 24, 2010 and if necessary, a General Election on November 2, 2010 and (b) authorize the City Clerk and the City Attorney to take all action necessary to conduct the election. 4C Grant Application, Arizona State Library, Archives and Public Records, Library Services and Technology Act Discussion and possible action to authorize applications for three Library Services and Technology Act (LSTA) grants administered by the State Library, Archives and Public Records Agency. (LCON02610) (LCON02710) (LCON02810) 5C Intergovernmental Agreement, Peoria Unified School District, Shared Joint Use Facilities, Swimming Pools Discussion and possible action to approve an Intergovernmental Agreement with the Peoria Unified School District to operate and maintain the City swimming pools. (LCON02910) 6C Intergovernmental Agreement, City of Phoenix, Dial-A-Ride Buses Discussion and possible action to approve an Intergovernmental Agreement with the City of Phoenix that will provide the City of Peoria with $121,600 for the replacement of two (2) Dial-a-Ride buses and $48,961 in preventative maintenance funds from the Federal Transit Authority (FTA) by way of a pass through grant from the City of Phoenix (Grant Number AZ-90-X096). (LCON03010) 7C Intergovernmental Agreement, Maricopa County, Traffic Incident Management Mutual Aid Discussion and possible action to approve an Intergovernmental Agreement with Maricopa County for Traffic Incident Management Mutual Aid. (LCON03110) 8C Intergovernmental Agreement, Regional Public Transportation Authority, Americans with Disabilities Act, Paratransit Service Discussion and possible action to approve an Intergovernmental Agreement with the Regional Public Transportation Authority for the Americans with Disabilities Act, Paratransit Service. (LCON03210) 9C Intergovernmental Agreement, Regional Public Transportation Authority, Paratransit On-Demand Shared Ride Service Discussion and possible action to approve an Intergovernmental Agreement with the Regional Public Transportation Authority for the Paratransit On-Demand Shared Ride Service Agreement. (LCON03310) 10C Contract, ELS Construction Inc., Washington Street and 83rd Avenue Streetscape Improvements Discussion and possible action to award a contract in the lump sum of $168,003 to ELS Construction Inc. for the construction of Washington Street and 83rd Avenue Streetscape Improvements in Old Town Peoria. (LCON03410) 11C Contract, Populous, Sports Complex Improvements Master Plan Discussion and possible action to award a professional services contract to Populous for the not-to-exceed amount of $149,000 for master planning and cost modeling of the proposed Sports Complex Improvements.(LCON03510) 12C Contract Amendment, Carter and Burgess, Inc., Happy Valley Road Widening, 75th Avenue to Lake Pleasant Parkway Discussion and possible action to approve Contract Amendment No. 6 in the not-to-exceed amount of $49,963 to Carter and Burgess, Inc. for design and post design services associated with the construction of Happy Valley Road Widening from 75th Avenue to Lake Pleasant Parkway. (ACON37907F) 13C Contract Amendment, Felix Construction Company, Rehabilitation of the Terramar Potable Water Reservoir Discussion and possible action to award an individual Job Order Contract for an amount not-to-exceed $176,992 to Felix Construction Company for the rehabilitation of the Terramar Potable Water Reservoir. (ACON23908P16) 14C Water and Wastewater Revenue Refunding Bonds, Series 2010 Discussion and possible action to adopt RES. 2010-22 authorizing the sale and issuance of Water and Wastewater Revenue Refunding Bonds, Series 2010, in the principal amount not-to-exceed $16,700,000. 15C Community Facilities District Application Agreement, Camino A Lago, LLC Discussion and possible action to (a) approve an agreement with Camino A Lago, LLC to provide for the City's review of their application requesting consideration of the formation of a Community Facilities District (LCON03610) and (b) approve a budget transfer in the amount of $25,000 from the Non-Departmental Contingency Account to the Trust Fund - Other Professional Services Account providing authority to expend funds for review of the application and drafting of District formation documents for future Council consideration. 16C Budget Amendment, Cotton Crossing; Monroe Street to Mountain View Road Discussion and possible action to (a) authorize the acceleration of $56,530 in project funds from Fiscal Year 2012 to Fiscal Year 2010; (b) authorize the use of reserves and (c) authorize a budget transfer in the amount of $56,530 from the County Transportation Tax Fund Contingency Account to the Cotton Crossing Project, County Transportation Tax Fund Street System Account. 17C Authorize Expenditure, Council District Funds Discussion and possible action to authorize the expenditure of up to $10,000 in Ironwood Council District Funds for the purpose of donating to the Peoria Chamber of Commerce's efforts toward the 2010 Peoria Spring Festival. 18C Irrigation Easement, Salt River Project Agricultural Improvement and Power District, Scotland Avenue and 91st Avenue Discussion and possible action to adopt RES. 2010-23 authorizing the City Manager to execute an Irrigation Easement to Salt River Project Agricultural Improvement and Power District for the installation of an irrigation pipe located on Scotland Avenue between 91st Avenue and Mobile Avenue. 19C Deeds and Easements, Various Locations Discussion and possible action to adopt RES. 2010-24 accepting Deeds and Easements for various real property interests acquired by the City and previously recorded by the Maricopa County Recorder's Office. 20C Designate Roadways, Establish Rights-of-Way, Various Locations Discussion and possible action to adopt RES. 2010-25 designating various real properties to be used as City roadways and authorize the establishment of public rights-of-way to be opened and maintained by the City as public streets. 21C Authorization to Hold an Executive Session Pursuant to A.R.S. § 38-431.03.A.5: Discussion and possible action to authorize the holding of an Executive Session for the purpose of discussion and consultation with designated representatives of the public body pertaining to contract negotiations with employee organizations. CALL TO THE PUBLIC: (NON-AGENDA ITEMS) Your comments pertaining to City Council business are welcome. However, if you wish to address the City Council, please complete a Speaker Request Form and return it to the clerk before the call to order for this meeting. The City Council is not authorized by state law to discuss or take action on any issue raised by public comment until a later meeting. Reports from the City Manager: 1. Informational (The following items are included for informational purposes only. There will be no separate discussion of these items unless a Councilmember so requests.) a. April 13, 2010 Public Health Exercise at the City of Peoria Sports Complex. STUDY SESSION AGENDA Subjects for Discussion Only: 1. Emergency Transportation Services. 2. Legislative Update. 3. Budget Presentation. ADJOURNMENT NOTE: Documentation (if any) for items listed on the Agenda is available for public inspection, a minimum of 24 hours prior to the Council Meeting, at any time during regular business hours in the Office of the City Clerk, 8401 W. Monroe Street, Room 150, Peoria, AZ 85345. Accommodations for Individuals with Disabilities. Alternative format materials, sign language interpretation, assistive listening devices or interpretation in languages other than English are available upon 72 hours advance notice through the Office of the City Clerk, 8401 West Monroe Street, Room 150, Peoria, Arizona 85345 (623)773-7340, TDD (623)773-7221, or FAX (623) 773-7304. To the extent possible, additional reasonable accommodations will be made available within the time constraints of the request.