MUNICIPAL OFFICE COMPLEX 8401 W. MONROE STREET PEORIA, AZ 85345 CITY COUNCIL: Mayor Bob Barrett Willow District Joan Evans, Vice Mayor Acacia District Vicki Hunt Ironwood District Dave Pearson Mesquite District Cathy Carlat Palo Verde District Ron Aames Pine District Carlo Leone City Manager Carl Swenson CITY COUNCIL REGULAR MEETING NOTICE & AGENDA Tuesday, January 5, 2010 7:00 PM CITY COUNCIL CHAMBER CONVENE: PLEDGE: ROLL CALL: FINAL CALL TO SUBMIT SPEAKER REQUEST FORMS: PRESENTATION: 1. Certificates of Appointment to the following Board and Commission members who were appointed by Resolution at the December 15, 2009 City Council meeting: Kevin Kadlec appointed to the Board of Adjustment; Nannette Flores appointed to the Parks and Recreation Board; and Gene Sweeney appointed to the Personnel Board and the Planning and Zoning Commission. CONSENT AGENDA CONSENT AGENDA: All items listed with “C” are considered to be routine or have been previously reviewed by the City Council, and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests; in which event the item will be removed from the General Order of Business, and considered in its normal sequence on the Agenda. CONSENT – New Business: 1C Minutes Discussion and possible action to approve the following minutes: December 1, 2009 Special Meeting and Special Study Session December 1, 2009 Regular Meeting December 8, 2009 Special Meeting 2C Appointments, Administrative Hearing Officers Discussion and possible action to adopt RES. 2010-01 confirming the appointments of Administrative Hearing Officers. (LCON00110) (LCON00210) (LCON00310) (LCON00410) (LCON00510) (LCON00610) (LCON00710) 3C Grant, Governor’s Office of Highway Safety, Speed Enforcement Education and DUI Enforcement Projects Discussion and possible action to (a) adopt RES. 2010-02 authorizing the City of Peoria Police Department to accept two grants in the amount of $52,000 from the Governor’s Office of Highway Safety (GOHS) for Speed Enforcement Education and DUI Enforcement projects (LCON00810) (LCON00910) and (b) approve a budget amendment of $52,000 from the Proposed Grants Contingency Account to the Governor’s Office of Highway Safety Account, Overtime in the amount of $48,000 and to the Governor’s Office of Highway Safety Account, Operational Supplies in the amount of $4,000 to provide expenditure authority. 4C Intergovernmental Agreement, Various Public Agencies, Joint Training Discussion and possible action to (a) accept an Intergovernmental Agreement (IGA) regarding the participation in joint training among the City of Glendale, City of Peoria, City of Surprise, City of Avondale, Maricopa County Community College District, and all other public agencies that comply with provisions of A.R.S.§ 11-952 (LCON01010) and (b) file an executed copy of this agreement with the Secretary of State. 5C Contract Amendment, HDR Engineering, 84th Avenue Streetscape Project Discussion and possible action to approve Contract Amendment No. 4 in the not-to-exceed amount of $16,091 to HDR Engineering for additional post design services for the 84th Avenue Streetscape project. (LCON01104D) 6C Utility Agreements, Cox Communications, Qwest Communications, and Arizona Public Service, Overhead Facilities Conversion to Underground, 84th Avenue Streetscape Project Discussion and possible action to authorize staff to enter into three separate utility agreements between the City of Peoria and Cox Communications, Qwest Communications and Arizona Public Service (APS) for the conversion of existing overhead electrical and telecommunication facilities to underground along 84th Avenue in the estimated amount of $300,000. (LCON01110) (LCON01210) (LCON01310) 7C Amended Lease, KLOS Enterprises, LLC (Arizona Broadway Theatre) Discussion and possible action to authorize the City of Peoria to enter into an amended lease with KLOS Enterprises, LLC (Arizona Broadway Theatre) for approximately four acres of real property owned by the City of Peoria, located at 7701 West Paradise Lane, and authorize the City Manager to execute the lease documents. (ACON17903D) 8C Fiscal Year 2009 Year-End Budget Amendments Discussion and possible action to approve the Fiscal Year 2009 year-end budget amendments. REGULAR AGENDA NEW BUSINESS 9R City Council 2010 Meeting Schedule and City Council Meeting Procedures Policy Discussion and possible action to (a) adopt RES. 2010-03 approving a City Council meeting schedule of regular meetings, special meetings and study sessions for the 2010 calendar year and (b) adopt revisions to the City Council Policy CP 1-2, City Council Meeting Procedures. 10R Election of Vice Mayor Discussion and possible action regarding the establishment of term of office, nomination and election of a Vice Mayor. 11R Election of Mayor Pro Tem Discussion and possible action regarding the establishment of term of office, nomination and election of a Mayor Pro Tem to serve during the absence of both the Mayor and Vice Mayor. The Mayor Pro Tem will serve until the Mayor or Vice Mayor returns to the City of Peoria. CALL TO THE PUBLIC: (NON-AGENDA ITEMS) Your comments pertaining to City Council business are welcome. However, if you wish to address the City Council, please complete a Speaker Request Form and return it to the clerk before the call to order for this meeting. The City Council is not authorized by state law to discuss or take action on any issue raised by public comment until a later meeting. Reports from the City Manager: 1. Council Calendar 2. Reports with Presentation a. City Hall Refurbishment Project. 3. Informational (The following items are included for informational purposes only. There will be no separate discussion of these items unless a Councilmember so requests.) Reports from City Council: Reports from the Mayor: ADJOURNMENT NOTE: Documentation (if any) for items listed on the Agenda is available for public inspection, a minimum of 24 hours prior to the Council Meeting, at any time during regular business hours in the Office of the City Clerk, 8401 W. Monroe Street, Room 150, Peoria, AZ 85345. Accommodations for Individuals with Disabilities. Alternative format materials, sign language interpretation, assistive listening devices or interpretation in languages other than English are available upon 72 hours advance notice through the Office of the City Clerk, 8401 West Monroe Street, Room 150, Peoria, Arizona 85345 (623)773-7340, TDD (623)773-7221, or FAX (623) 773-7304. To the extent possible, additional reasonable accommodations will be made available within the time constraints of the request.