COUNCIL SUBCOMMITTEE ON
BOARDS & COMMISSIONS APPOINTMENTS
CITY OF PEORIA, ARIZONA
Ironwood Conference Room
September 12, 2011

A meeting of the Council Subcommittee on Boards and Commissions Appointments for the 
City of Peoria, Arizona was convened by Chairperson Carlat in open and public session 
at 8401 West Monroe, Peoria, Arizona, on September 12, 2011 at 4:00 p.m.

Members Present:  Chairperson Cathy Carlat, Councilmember Joan Evans, and Councilmember 
Tony Rivero.

Members Absent:  None.

Staff Present:  Wanda Nelson, City Clerk; Cindy Odom, Acting City Attorney; Brenda Rehnke, 
Recreation Manager; Kevin Naughton, Program Supervisor; Miriam Anzures, Executive Assistant; 
and Natalie Gilstrap, City Clerk Specialist.

NOTE: The order in which items appear in the minutes is not necessarily the order in which 
they were discussed in the meeting.  

CONSENT AGENDA:    All items listed with a “C” are considered to be routine or have been 
previously reviewed by the Council Subcommittee, and may be enacted by one motion.  There 
is no separate discussion of these items unless a Council Subcommittee member so requests; 
in which event the item will be removed from the General Order of Business, and considered 
in its normal sequence on the Agenda.

CONSENT – New Business:

1C	Minutes

Motion was made by Councilmember Evans, seconded by Councilmember Rivero, to approve the 
minutes of the August 15, 2011 Council Subcommittee meeting.  Upon vote, the motion carried 
unanimously 3 to 0.


REGULAR AGENDA

NEW BUSINESS:

2R	Boards and Commissions Meeting Minutes Review

Discussion ensued regarding various draft Board and Commission meeting minutes.  

3R	Board and Commission Vacancies

BOARD OF ADJUSTMENT

Ms. Shebly Duplessis, regular member, moved out of the City of Peoria and is ineligible to 
serve on the Board of Adjustment.  One (1) vacancy is created with a partial term to expire 
December 2011.  

A recommendation for appointment was not made.

LIBRARY BOARD

Ms. Carla Carlson, regular member, is unable to serve on the Library Board.  One (1) vacancy 
is created with a term to expire June 2013.

The Subcommittee reviewed applications for the Library Board and directed staff to schedule 
an interview for the October 10, 2011 Council Subcommittee meeting.

PARKS AND RECREATION BOARD

Ms. Amy Upton, regular member, moved into a County Island and is ineligible to serve on the 
Parks and Recreation Board.  One (1) vacancy is created with a partial term to expire June 2014.

The Subcommittee reviewed applications for the Parks and Recreation Board and directed staff 
to schedule an interview for the October 10, 2011 Council Subcommittee meeting.

YOUTH ADIVSORY BOARD

Shelbie Staley, regular member, graduated in May 2011 and is ineligible to serve on the Youth 
Advisory Board.  One (1) vacancy is created with a partial term to expire June 2012.

Motion was made by Councilmember Rivero, seconded by Councilmember Evans, to recommend the 
appointment of current alternate member Jasmine Bejarano, as a regular member, to a partial 
term to expire June 2012.  Upon vote, the motion carried unanimously 3 to 0.

Motion was made by Councilmember Rivero, seconded by Councilmember Evans, to recommend 
appointment of Ian Mullane, as an alternate member, to a partial term to expire June 2013.  Upon 
vote, the motion carried unanimously 3 to 0.

4R	Youth Advisory Board

Kevin Naughton, Program Supervisor, Community Services reported on the activities of the Youth 
Advisory Board.  Mr. Naughton reviewed the Board’s mission and purpose, membership, past, and 
current projects.  Current projects include the Youth Master Plan, Youth Government Day, PACE 
Conference and fund raisers.

Mr. Naughton and Brenda Rehnke, Recreation Manager, discussed efforts to get the Youth Advisory 
Board more involved in City events, discussions, and leadership and personal development 
opportunities.

5R	Annual Boards and Commissions Recognition Event 

The Council Subcommittee discussed options for the annual Boards and Commissions recognition event.  
The Subcommittee directed staff to prepare recommendations for possible event dates and locations.

Reports from Staff Report:  

a.	Voter Registration

This agenda item was carried over to the next Council Subcommittee meeting.

Reports from Council Subcommittee:  

None


ADJOURNMENT:

There being no further business to come before the Council Subcommittee, the meeting was duly 
adjourned at 4:57 p.m.


												
Cathy Carlat, Chairperson 				Wanda Nelson, City Clerk