COUNCIL SUBCOMMITTEE ON
BOARDS & COMMISSIONS APPOINTMENTS
CITY OF PEORIA, ARIZONA
Ironwood Conference Room
June 20, 2011

A meeting of the Council Subcommittee on Boards and Commissions Appointments 
for the City of Peoria, Arizona was convened by Chairperson Carlat in open 
and public session at 8401 West Monroe, Peoria, Arizona, on June 20, 2011 at 
9:00 a.m.

Members Present:  Chairperson Cathy Carlat, Councilmember Joan Evans, and 
Councilmember Tony Rivero.

Members Absent:  None.

Staff Present:  Carl Swenson, City Manager; Wanda Nelson, City Clerk; Steve 
Kemp, City Attorney; Chris Jacques, Acting Director, Planning and Community 
Development; Claudia Lujan, Assistant to the City Manager; Steve Burg, Chief 
Assistant City Attorney; Brenda Rehnke, Recreation Manager; and Natalie 
Gilstrap, Executive Assistant.

NOTE: The order in which items appear in the minutes is not necessarily the
order in which they were discussed in the meeting.

CONSENT AGENDA:   All items listed with a "C" are considered to be routine or 
have been previously reviewed by the Council Subcommittee, and may be enacted 
by one motion.  There is no separate discussion of these items unless a Council 
Subcommittee member so requests; in which event the item will be removed from 
the General Order of Business, and considered in its normal sequence on the 
Agenda.

CONSENT - New Business:

1C 	Minutes

Motion was made by Councilmember Evans, seconded by Councilmember Rivero, to
approve the minutes of the May 23, 2011 Council Subcommittee meeting.  Upon 
vote,the motion carried unanimously 3 to 0.

REGULAR AGENDA

NEW BUSINESS:

2R 	Sister Cities Board

Carl Swenson, City Manager, discussed the goals of the Sister Cities Board as 
they relate to the focus on economic development. Mr. Swenson indicated that 
an agenda item will be brought before City Council to develop a nonprofit entity 
to oversee the Sister Cities functions.

Steve Burg, Chief Assistant City Attorney, reported that a 501(c) 3 nonprofit 
organization could be similar to the ones for Play Peoria and Neighborhood Pride. 
The nonprofit designation would support the financial, legal and administrative 
functions for the Sister Cities Board.  Similar models are in place in the cities 
of Phoenix, Tempe, Scottsdale, and Tucson.

Discussion ensued regarding residency requirements and the reporting structure of 
the nonprofit organization.  Councilmember Evans requested that information be 
presented at a City Council Study Session for further discussion of these issues.

3R 	Qualifications for Boards and Commissions

Steve Kemp, City Attorney, reported that the "qualified elector" provision for 
membership on Boards and Commissions is a code provision.  Discussion ensued 
regarding amending City Code to allow eligibility of legal permanent residents.

The City Attorney's Office will develop a code amending ordinance to be brought 
before City Council to allow the eligibility of legal permanent residents to serve 
of the City of Peoria Boards and Commissions.  The City Clerk's Office will then 
amend the Board and Commission application to reflect the Code amendment.

4R 	Board and Commission Meeting Minutes Review

Discussion ensued regarding various draft meeting minutes.

5R 	Board and Commission Vacancies

BOARD OF ADJUSTMENT

The term for Shelby Duplessis, alternate member, expires December 2011. The City 
Clerk's Office has been notified that Ms. Duplessis recently moved out of the City 
of Peoria and is ineligible to serve on the Board of Adjustment.  One (1) vacancy 
is created with a partial term to expire December 2011.

A recommendation for appointment was not made.

LIBRARY BOARD

The term for Steve Poe, regular member, expires June 2011. Mr. Poe has served two 
full terms and is ineligible for reappointment due to term limits for scheduled 
Boards and Commissions. One (1) vacancy is created with a term to expire June 2015.

The Subcommittee reviewed applications for the Library Board and directed staff to 
schedule an interview for the August 15, 2011 Subcommittee meeting.

Agenda Items 6R and 7R were discussed together.

6R 	Design Review Appeals Board

7R 	Design Standards Advisory Board

Chris Jacques, Planning and Community Development Acting Director; reported on 
efforts to combine the Design Review Appeals and Design Standards Advisory Boards.
Mr. Jacques indicated that staff is ready to bring the item before City Council.

8R 	Board of Adjustment

Chris Jacques, Planning and Community Development Acting Director, discussed the 
powers, duties and membership of the Board of Adjustment.  Mr. Jacques indicated 
that the Board meets only as needed.

Staff Report:

Staff reported on a possible vacancy to the Municipal Development Advisory (MDA) 
Board. Due to the nature of this Board, the City Attorney recommended that the MDA, 
Board declare a vacancy at its next scheduled meeting after which the vacancy could 
be addressed by the Subcommittee.

Committee Report:

Chairperson Carlat requested that the Council Subcommittee meetings be rescheduled
to 4:00 p.m.

ADJOURNMENT:

There being no further business to come before the Council Subcommittee, the 
meeting was duly adjourned at 10:00 a.m.


													

Cathy Carlat, Chairperson				Wanda Nelson, City Clerk