COUNCIL SUBCOMMITTEE ON BOARDS & COMMISSIONS APPOINTMENTS CITY OF PEORIA, ARIZONA Ironwood Conference Room February 28, 2011 A meeting of the Council Subcommittee on Boards and Commissions Appointments for the City of Peoria, Arizona was convened by Chairman Carlat in open and public session at 8401 West Monroe, Peoria, Arizona, on February 28, 2011 at 9:01 a.m. Members Present: Chairman Cathy Carlat, Councilmember Joan Evans, and Councilmember Tony Rivero. Members Absent: None. Staff Present: Wanda Nelson, City Clerk; Steve Burg, Chief Deputy City Attorney; Brent Mattingly, Finance Director; Wynette Reed, Human Resources Director; David Hunenberg, Library Manager; Debbie Card, Treasury Manager; Brenda Rehnke, Recreation Manager; Chris Jacques, Planning Manager; Kevin Naughton, Program Supervisor; and Della Ernest, Administrative Assistant; and Gina Roberts, City Clerk Specialist. NOTE: The order in which items appear in the minutes is not necessarily the order in which they were discussed in the meeting. CONSENT AGENDA: All items listed with a “C” are considered to be routine or have been previously reviewed by the Council Subcommittee, and may be enacted by one motion. There is no separate discussion of these items unless a Council Subcommittee member so requests; in which event the item will be removed from the General Order of Business, and considered in its normal sequence on the Agenda. CONSENT – New Business: 1C Minutes Motion was made by Councilmember Evans, seconded by Chairperson Carlat, to approve the minutes of the January 31, 2011 Council Subcommittee meeting. Upon vote, the motion carried unanimously 2 to 0. Clerk’s Note: Councilmember Rivero arrived at 9:04 a.m. REGULAR AGENDA NEW BUSINESS: 2R Board and Commission Vacancies ARTS COMMISSION The terms for John Buonagurio and MarleeJean Johnson, regular members, expire in June 2011. Mr. Buonagurio is ineligible for reappointment and Ms. Johnson is eligible for reappointment. Two (2) vacancies are created with terms to expire June 2015. David Hunenberg, Library Manager, and the Subcommittee discussed the vacancies on the Arts Commission. Motion was made by Councilmember Evans, seconded by Councilmember Rivero to reappoint MarleeJean Johnson as a regular member to the Arts for a term to expire June 2015. Upon vote, the motion carried unanimously 3 to 0. The Council Subcommittee directed staff to solicit additional applications. BUILDING BOARD OF APPEALS The terms for Harold Gribow and Garner Palenske, regular members, expire in June 2011. Mr. Gribow and Mr. Palenske are eligible for reappointment. Two (2) vacancies are created with terms to expire June 2015. Della Ernest, Administrative Assistant, and the Subcommittee discussed the pending applications on file. Motion was made by Councilmember Evans, seconded by Councilmember Rivero, to reappoint Harold Gribow as a regular member to the Building Board of Appeals for a term to expire June 2015. Upon vote, the motion carried unanimously 3 to 0. The Subcommittee directed staff to solicit applications for the remaining vacancy. JUDICIAL SELECTION ADVISORY BOARD The terms for Tisha Tulle-Webber and Cody Hall, regular members, expire in June 2011. Ms. Tulle-Webber and Mr. Hall are eligible for reappointment. Two (2) vacancies are created with terms to expire June 2015. Motion was made by Councilmember Evans, seconded by Councilmember Rivero, to reappoint Tisha Tulle-Webber and Cody Hall as regular members to the Judicial Selection Advisory Board for terms to expire June 2015. Upon vote, the motion carried unanimously 3 to 0. LIBRARY BOARD (SCHEDULED) The terms for Steve Poe and James Abraham, regular members, expire in June 2011. Mr. Poe and Mr. Poe and Mr. Abraham are eligible for reappointment. Two (2) vacancies are created with terms to expire June 2015. Motion was made by Councilmember Rivero, seconded by Councilmember Evans, to reappoint Steve Poe and James Abraham as regular members to the Library Board for terms to expire June 2015. Upon vote, the motion carried unanimously 3 to 0. MUNICIPAL DEVELOPMENT AUTHORITY (UN-SCHEDULED) The terms for Jim Cutler, Leonard Spraker, Jim Torres, Steve Poe and Shawn Hutchinson, regular members, expired in September 2009. All members are eligible for reappointment. Five (5) vacancies are created with staggered terms as follows: Steve Poe vacancy – term begins November 2009 and expires November 2013 James Cutler vacancy – term begins November 2009 and expires November 2013 Shawn Hutchinson vacancy – term begins November 2008 and expires November 2012 Leonard Spraker vacancy – term begins November 2007 and expires November 2011 Jim Torres vacancy – term begins November 2010 and expires November 2014 Motion was made by Councilmember Evans, seconded by Councilmember Rivero, to reappoint the following as regular members: Steve Poe – term begins November 2009 and expires November 2013 James Cutler – term begins November 2009 and expires November 2013 Shawn Hutchinson – term begins November 2008 and expires November 2012 Leonard Spraker – term begins November 2007 and expires November 2011 Jim Torres – term begins November 2010 and expires November 2014 Upon vote, the motion carried unanimously 3 to 0. PARKS AND RECREATION BOARD The term for Gregory Jones, regular member, expires in June 2011. Mr. Jones is eligible for reappointment to a partial two-year term. One (1) vacancy is created with a term to expire June 2015. Brenda Rehnke, Recreation Manager, and the Subcommittee discussed the pending applications on file. The Subcommittee directed staff to schedule interviews. PERSONNEL BOARD The term for Dennis Cheney, alternate member, expired in June 2010. Mr. Cheney is eligible for reappointment. One (1) vacancy is created with a term to expire June 2014. Wynette Reed, Human Resources Director, and the Subcommittee discussed the pending applications. The Subcommittee directed staff to schedule interviews. PLANNING AND ZONING COMMISSION The term for Marc Melbo, regular member, expired in December 2010. Mr. Melbo is eligible for reappointment. One (1) vacancy is created with a term to expire December 2014. Chris Jacques, Planning Manager, and the Subcommittee discussed pending applications. A recommendation for appointment was not made. PUBLIC DEFENDER CONTRACT REVIEW COMMITTEE The term for Elizabeth Reyes, regular member, expires in June 2011. Ms. Reyes is eligible for reappointment. One (1) vacancy is created with a term to expire June 2015. Steve Burg, Chief Assistant City Attorney, explained the functions of the Public Defender Contract Review Committee. The Subcommittee directed staff to confirm if Ms. Reyes is interested in reappointment. PUBLIC SAFETY RETIREMENT SYSTEM BOARD - FIRE The term for Alexander Obis, regular member, expires in June 2011. Mr. Obis is eligible for reappointment. One (1) vacancy is created with a term to expire June 2015. Motion was made by Councilmember Rivero, seconded by Councilmember Evans, to reappoint Alexander Obis as a regular member to the Public Safety Retirement System Board – FIRE and to the Public Safety Retirement System Board – POLICE for terms to expire June 2015. Upon vote, the motion carried unanimously 3 to 0. PUBLIC SAFETY RETIREMENT SYSTEM BOARD – POLICE The term for Alexander Obis, regular member, expires in June 2011. Mr. Obis is eligible for reappointment. One (1) vacancy is created with a term to expire June 2015. This vacancy was addressed with the Public Safety Retirement System Board – FIRE vacancy. VETERANS MEMORIAL BOARD The term for Larry Litchenberg, regular member, expired in December 2010. Mr. Litchenberg is eligible for reappointment. One (1) vacancy is created with a term to expire December 2014. Brenda Rehnke, Recreation Manager, and the Subcommittee discussed the pending applications and recruitment efforts. The Subcommittee directed staff to solicit applications. VOLUNTEER FIREFIGHER PENSION BOARD The term for Mark Hughes, regular member, expires in June 2011. Mr. Hughes is eligible for reappointment. Staff indicates that Anthony Tosca, regular member, is unable to fulfill his current term which expires June 2013. Two (2) vacancies are created with term expirations as follows: Mark Hughes vacancy - term begins June 2011 and expires June 2015 Anthony Tosca vacancy - partial term to expire June 2013 Motion was made by Councilmember Evans, seconded by Councilmember Rivero, to appoint Gregory Jones as a regular member to the Volunteer Firefighter Pension Board for a partial term to expire June 2013. Upon vote, the motion carried unanimously 3 to 0. The Subcommittee directed staff to confirm if Mr. Hughes is interested in reappointment. YOUTH ADVISORY BOARD (SCHEDULED) The terms for Shelby Park and Anthony Silva expire in June 2011. The terms for Tyler Arkin, Tyler Ashcroft, Hunter Finn, Katherine Brown, and Brooke Heisserman expire in June 2012. All members graduate in May 2011 and are ineligible for reappointment. The terms for Kelly Shea Jasper, Victoria Garcia, Jasmine Bejarano, Jacob Jelinek, Ramon Mendoza, Austin Hatfield, Meg Grose, Thomas Prior, Callie Hartson, Mariah Hearne, Sean Proia, and Victoria Johnson expire in June 2011. All members are eligible for reappointment. Seven (7) vacancies are created with partial terms to expire June 2012. Twelve (12) vacancies are created with terms to expire June 2013. Motion was made by Councilmember Evans, seconded by Councilmember Rivero, to appoint Hannah Ashcroft, Lorraine Barker, Tyler Crump, Kelsey Keenan, Kody Knuth, Tayler Paradiso and Vanessa Velasquez as regular members to the Youth Advisory Board for partial terms to expire June 2012. Upon vote, the motion carried unanimously 3 to 0. Recommendations for appointments were not made for the twelve (12) vacancies. 3R Industrial Development Authority Steve Burg, Chief Assistant City Attorney, discussed the powers and duties of the Industrial Development Authority (IDA). Mr. Burg explained the IDA serves as a bond entity and meets infrequently. In response to the Subcommittee, Mr. Burg confirmed Economic Development Services is exploring options with the IDA. 4R Judicial Selection Advisory Board Steve Burg, Chief Assistant City Attorney, discussed the powers and duties of the Judicial Selection Advisory Board. Mr. Burg explained the board promotes diversity and encourages public involvement in the selection process of the Presiding Municipal Judge. 5R Design Review Appeals and Design Standards Advisory Boards Chris Jacques, Planning Manager, provided background on the combination of the Design Review Appeals Board and the Design Standards Advisory Board. Mr. Jacques explained amendments to City Code and zoning ordinances are required and will be brought before City Council on March 22, 2011. In response to the Subcommittee, Mr. Jacques explained the new board membership will consist of currently serving members. 6R Board and Commission Meeting Minutes Review The Subcommittee indicated their preference to continue receiving minutes as a part of their meeting packets. Discussion ensued on paperless alternatives to providing packet information. 7R Board and Commission Recognition Event Brenda Rehnke, Recreation Manager, and Kevin Naughton, Program Supervisor, reported the 2011 Annual Boards and Commissions Recognition Event will be held on April 15, 2011 at Skye Restaurant. Mr. Naughton explained the menu and pricing were being finalized. Discussion ensued on the program and options for recognizing members. Staff Report: Staff reported that the next meeting will include discussion on term limits established by City Code. Committee Report: None. None. ADJOURNMENT: There being no further business to come before the Council Subcommittee, the meeting was duly adjourned at 10:32 a.m. Cathy Carlat, Chairman Wanda Nelson, City Clerk