CITY OF PEORIA, ARIZONA ARTS COMMISSION OUTLOOK ROOM August 9, 2011 A Regular Meeting of the Arts Commission of the City of Peoria, Arizona, was convened at 9875 N. 85th Avenue, at 5:00 p.m. Members Present: Robert Benson, Christopher Hearn, Marleejean Johnson, Steve Poe and Pamela Potter Members Absent: Lizabeth Gordon and Jack Lytle Other Municipal Officials Present: Jeff Tyne, Community Services Director; Kirk Haines, Parks Manager; Heidi Gannuscio, Management Analyst; Christine Finney, Buyer II; Andre Licardi, Cultural Arts Coordinator and Ellen Comella, Administrative Assistant Audience: 2 Note: The order in which the items appear in the minutes is not necessarily the order in which they were discussed at the meeting. CONSENT AGENDA All items listed with a “C” are considered to be routine by the Arts Commission and were enacted by one motion. Minutes: 1C Discussion and possible action to approve/excuse member’s absence from May 10, 2011 regular meeting: Wayne Baxter 2C Discussion and possible action to approve the minutes of May 10, 2011 A motion was made by Marleejean Johnson to approve the consent agenda; the motion was seconded by Steve Poe and the motion carried unanimously. New Business: 3R Introductions Jeff Tyne introduced Kirk Haines as the new Arts Commission Liaison. The three new Commission members Christopher Hearn, Steve Poe and Pamela Potter each gave brief introductions. No action taken 4R Arts Master Plan Update Jeff Tyne spoke briefly about the Arts Master Plan and gave a hand out for the Commissions review and asked for feedback. No action taken 5R Percent of the Arts Jeff Tyne went over the current planned programs and the percent of the arts. Projects that have been approved Centennial Plaza at $125,000, Osuna Park at $125,000, and 84th Avenue Streetscape at $43,000. Andre Licardi gave a hand out on future public art locations. Andre Licardi spoke about the call to artists to form a team for current and future projects, he handed out a list of artists the committee is evaluating. No action taken 6R Arts Grants Andre Licardi advised that FY11 Grants have been successfully completed, we gave (6) Festival Grants, (4) General Operating Grants and (12) Program Grants. We are currently working on FY12 Grants which are due by August 19th at 5:00 p.m. No action taken 7R Future agenda items Robert Benson spoke about adding future agenda items to all future meetings to get the Commission’s input. All agenda items will be decided by the Chair, Liaison and Staff. Steve Poe asked for more detailed information on the Percent of the Arts to be added to the next meeting agenda. No action taken Call to the Public: Connie McMillin introduced herself, she in on the board for the West Valley Art Museum and Theatre Works likes to attend the meetings to stay involved with the Arts. Reports from Staff: 1. Youth Master Plan Update Jeff Tyne spoke about the Youth Master Plan and it’s exposure to the Arts. 2. Art Gallery Andre Licardi handed out a list of art exhibits which is in the draft stages for the gallery. 3. Calendar upcoming events Andre Licardi advised of the upcoming Study Session with Council on the “State of the Arts” which is tentatively set for October 4th or possibly the 22nd. The downtown Holiday event will be in early December and February 2012 will be the Centennial event. 4. Small Art Andre Licardi spoke about adding small art pieces to the city collection. He gave a list of possible recommendations for the Commission to consider. Reports from Commission: Steve Poe asked for the current Commission members to give introductions. Robert Benson and Marleejean Johnson both gave brief introductions. Being no further business to come before the Commission, a motion was made by Steve Poe to adjourn the meeting; the motion was seconded by Pamela Potter. The motion carried unanimously and the meeting was adjourned at 6:27 p.m. ________________________ Robert Benson, Chair _______________________________ Ellen Comella, Administrative Assistant