Accomodation Information
The Community Services Department is pleased to provide you with a Request for Accommodation
form as part of its commitment to the Americans with Disabilities Act (ADA). The Act was designed
to remove barriers to full participation in public programs by individuals with disabilities.
Successful accommodation requires careful planning and coordination. The Request for
Accommodation form is designed to help the Community Services Department’s ADA Review
Committee evaluate the needs of the participant and plan accordingly. It is advisable that forms be
completed at least two weeks prior to the closing date of registration or the participants
start date for a seasonal program such as AM/PM, Summer Camp, etc…, as some requests
can take up to a week to review and another week or more to arrange. A member of the
Committee will be in contact with you within 2 weeks after applying for an accommodation.
Click Here to Download the Request for Accomodation Application
Commonly Asked Questions:
What is a reasonable accommodation?
Accommodation can take many forms. Each accommodation is on a case-by-case basis and may
include, but is not limited to: changing program procedures, providing auxiliary aids, making
accessibility modifications, staff training and technical assistance. The ADA Review Committee will
determine the degree of accommodation needed for each participant and will monitor progress
throughout participation in the program or activity, providing adjustments when the need arises.
What if I am not sure about the most appropriate accommodation?
The Department’s Adaptive Recreation Program provides year-round activities for individuals with
disabilities. Youth programs provide accommodations for those who meet the criteria. Staff from
each Program is available to discuss any questions or concerns as they relate to the
accommodation. The number for the Adaptive Recreation Program and Special Interest Classes is
623-773-7436. AM/PM, Summer Recreation, Summer Camp and Sports questions can be directed
to 623-773-7108.
What documentation should I provide?
There are a number of documents that can accompany a request. These will be utilized in
verifying a disability and assisting the ADA Review Committee in planning an accommodation. A
few of the forms that can be used when applying for an accommodation are; a child’s I.E.P.,
medical records and/or doctor’s diagnosis, provided that enough information is included to facilitate
an accommodation. This documentation will be evaluated to determine if there is a need for
accommodation and to what degree it is needed.
How long is the Request for Accommodation good for?
The Request for Accommodation would need to be completed prior to admission into a program.
Accommodations may vary from activity to activity, so separate requests need to be done for
separate activities. Accommodations can be modified over time to meet the needs of the
participant. If a Request for Accommodation was completed for the AM/PM program, it would be in
effect throughout the school year and would need to be re-submitted the following school year, if
an accommodation was still needed. As mentioned before, requests should be submitted at least
two weeks prior to the beginning of a program.
What services are not provided under the ADA?
The ADA identifies areas that are not considered a reasonable accommodation and are exempt
under the ADA. Department staff do not provide services of daily living that include feeding,
dressing, and toileting. Serious behaviors that can jeopardize the health and safety of others
or are a serious disruption to the program (i.e. abusive language, hitting, kicking) can be
grounds for denial or removal from a program. The Department will assist in dispensing most
medications during program hours, however clear instructions must be provided and medication
should be sent in the original prescription bottle. Staff does not administer injections of any kind.
Program Policies and Procedures
Policies and procedures that relate to participation criteria including, but not limited to, age,
residency, or grade level are not altered as an accommodation. Other policies and
procedures can be reviewed and modified as needed to allow for successful participation in
a program.
If you have additional questions regarding accommodation, please feel free to contact the Community
Services Department at 623-773-7137 or the Adaptive Recreation Program at 623-773-7436.
